You're looking for a system that is flexible, portable, and easy to customize. One that's easy to learn and use. And one that meets your needs and expectations now and in the future. Hundreds of thousands of businesses and nonprofit organizations have faced that challenge and found that this is one answer to everything on their wish list: OPEN SYSTEMS® Accounting Software (OSAS®).
OSAS gives you the scalability your business needs, and the flexibility to run your business and Accounting Software for Mac, Linux, Windows, or any combination of these operating systems. OSAS puts you in charge of your business. With Cross Platform Business Accounting Software, you get fully-integrated applications that track all parts of your organization and provide you with the real-time, business-critical information you need to thrive. You’ll speed your workflow and conserve money when you let OSAS take care of the heavy data lifting with complete ERP systems designed specifically for industry verticals in distribution, construction and not-for-profit.
With ERP for Mac, organizations run streamlined and efficient operations. OSAS gives your employees the ability to accomplish more with a fully-integrated ERP system, eliminating the need for time-consuming double entry of information.
You need to make sound cash management decisions about which bills to pay and when to pay them. You need to know who gives the best discounts and which vendors you buy from most often. OPEN SYSTEMS Accounting Software (OSAS®) Accounts Payable application help you to track your obligations to suppliers and to control your cash flow. It's also your key to paying bills, printing checks, and monitoring the distribution of your expenses.
It's easy to keep your accounts up to date and take advantage of available cash discounts with user-defined terms, aging periods, and cutoff dates. Assess your financial position by producing timely reports. You'll save time and money with the ability to quickly review outstanding payments by vendor and select which payments to hold or release. You can pay all invoices, prepay invoices or split invoices for payment.
Improve you efficiency with quick entry and defaults on headers. They allow you to set up fields and header screens so that you can skip over fields and default the values as you choose.
A successful organization needs to effectively manage its cash flow and customer information. OPEN SYSTEMS Accounting Software (OSAS®) Accounts Receivable application helps you handle these tasks by tracking every aspect of your receivables in a timely manner. This vital management information reported just the way you need gives you the power to improve the inflow of cash and capitalize on sales trends.
You'll be able to assess your financial position by producing timely reports. Identify your best customers and stay on top of sales trends. Evaluate your cash discount program, and spot delinquent accounts early.
Data entry is efficient and flexible with horizontal transaction entry functions and quick-entry tables. You'll also save time with online invoicing and information windows.
Your customers will appreciate the professional-looking statements and invoices. And if they call with questions on their account, you'll be ready to help out. You can quickly view detailed customer information and payment history.
You want to make the most of your company's money. The OPEN SYSTEM Accounting Software (OSAS®) Bank Reconciliation application helps you do just that by streamlining and improving the reconciliation of bank statements with general ledger bank accounts. Bank Reconciliation makes important updates to OSAS® General Ledger and receives timely entries from the other applications. You'll know which checks have cleared, which items are outstanding, which bank accounts contain what amounts, and exactly where your money is.
Improve the process of reconciling bank statements with General Ledger transaction. You'll have accurate information on which funds are available. Find errors and record differences between your books and the bank easily. You'll have the flexibility to post adjustments such as finance charges, service charges, and interest income to any general ledger period. When you're reconciling, you can display a running balance of adjustments and offsetting entries for quick review.
With Bank Reconciliation you'll be able to use accurate information about your resources to make the best decisions about day-to-day business operations. You can use the OSAS® GENERAL Report Writer application to help make the most of Bank Reconciliation information. Create custom reports and transfer data to productivity tools such as word processors, spreadsheets, and database managers.
From ACH transactions to direct deposit of payroll checks, from Positive Pay support to Magnetic Ink Character Recognition capabilities, OSAS Banking provides a total solution for secure electronic banking.
Automatic Clearing House (ACH) delivery of payments made to your vendors or received from your customers gives you the ability to transmit electronic payments to your bank using a standard, secure system that is both highly reliable and efficient. You can also pay invoices by credit card.
A fraud control and loss prevention measure, Positive Pay allows you to build a file (formatted to your bank’s specifications) that you can transmit to your bank for the authorization of check payments. The file contains information about each check (such as check number and amount) that your bank verifies before honoring it. Reconciliation Import enables you to use files downloaded from your bank to automatically clear transactions that have been processed by the bank. A great time-saver!
Much of the success of your manufacturing organization depends on your ability to supply existing customers and attract new customers with the right products at the right time for the right price. OPEN SYSTEMS Accounting Software (OSAS®) Bill of Materials/Kitting application can help you do just that. Designed for the smaller manufacturing organization, Bill of Materials/Kitting lets you build assemblies with up to ten levels, define assemblies for kits, and specify source warehouses on a component by component basis.
Increase the number of options you can offer by utilizing the Bill of Materials/Kitting component information. It gives you the ability to mix and match related assemblies into a single kit. Easily determine whether you have enough stock to assemble an order, or use the "available to build" function to determine how many of any given item you can build. It's easy to review a bill of material or print a list of all components required for a particular assembly.
Improve your bidding success. You can quickly access the cost of assemblies and then use the History Report to compare anticipated costs with the actual costs associated with similar assemblies. You'll also improve accuracy and save time.
You can use Contractors’ Job Cost (CJC) to find profitable jobs and then keep the profit in the job by maintaining control over your operations. You can’t be on site every day, and with CJC you don’t have to be. When it’s “make it or break it,” CJC can help you win the contract, see the project through, and realize a healthy profit. Maximize CJC’s performance by integrating it with other OSAS modules.
With CJC you can save money and stay informed. Timely, detailed information lets you know the status of each job. Job Detail reports show you every cost a job has incurred, alert you to excessive costs before they get out of hand, and compare your expenses to your estimates. You don’t have to wait for monthly reports. And, you can minimize your overruns. You’ll also save time and data entry costs because the reports you need are included in the system: no need to keep information in a number of separate spreadsheets.
It's payday. Are your employees spending their day watching the clock and worrying about getting their paychecks to the bank on time? Does the lunch hour get stretched because they're waiting in the bank line? Direct Deposit, a Payroll companion module from OPEN SYSTEMS Accounting Software (OSAS®), makes life a whole lot easier. It will give your employees another added benefit: peace of mind. They'll know that their paychecks will be deposited directly to their bank account in a timely consistent fashion. And, you'll get more productivity on payday.
Employees no longer need to run to the bank to deposit their paychecks. It's handled quickly and efficiently through Payroll; even manual checks can be direct deposited. As a result, you'll see better productivity since employees will be able to focus on their job on payday; no worrying about getting to the bank over the lunch hour and no hassling you about when checks are coming.
You can give employees the choice of whether or not to participate. They can also choose to have a portion of their pay deposited to their accounts and receive the remainder as a live check, and they may elect to split deposit amounts between six different bank accounts in up to six different banks.
Boost your productivity and eliminate hours of typing with OSAS Enhanced Payroll Tax Reporting. Using this highly interactive reporting tool and your OSAS Payroll data, you’ll get over 250 certified state and federal reports, which can be printed on plain paper or filed electronically through eFile.
You may spend up to one-third of your time preparing government reports. eFiling your reports has all the advantages of simplicity and none of the pitfalls of labor-intensive physical handling. With Enhanced Payroll Tax Reporting, you’ll immediately get all the reports you’re looking for.
Ensured compliance effectively eliminates the risk of reports being rejected and saves you refiling costs, fines, and penalties that may be enforced. Throw that old typewriter away. OSAS Enhanced Payroll Tax Reporting just made your job a whole lot easier.
You need to analyze the tax and cash-flow implications of assets before you acquire them. Once you have them, you need to track their valuation and depreciation. You can do that with OPEN SYSTEMS Accounting Software (OSAS®) Fixed Assets application. It will help you make wise decisions about when to buy, when to lease, and how to manage your capital for maximum return. You'll also have the full range of financial and management reports you need to manage your investments and meet tax reporting requirements.
Forecasting tools help you evaluate leases, amortize loans, and experiment with depreciation strategies before you make a capital commitment. You can keep an eye on your depreciation options with four depreciation books that let you track four sets of depreciation information. And, you can retire assets at any time. Track the difference between estimated depreciable and actual service life, and calculate the cost or proceeds from the retirement of an asset.
Fixed Assets will enable you to stay up to date with tax law changes. Fixed Assets provides a set of IRS-supplied depreciation tables and supports MACRS, ACRS, straight-line, sum-of-the-year digits, and declining balance recovery methods. Flexible tables help you make changes easily to stay current with tax laws. You'll also be able to satisfy government reporting requirements easily; Fixed Assets puts all of the information you need right at your fingertips.
How much money is coming in? How much is going out? Where do financials stand today? You need to know these things about your business on a day-to-day basis. OPEN SYSTEMS Accounting Software (OSAS®) General Ledger application is the center of your accounting systems. Entries from other applications flow into General Ledger, allowing you to maintain your journal, log recurring entries, generate audit trails, and create custom financial statements and reports for up-to-date results on your company's activities.
You determine which information you want as well as when and how you want it. General Ledger provides sample financial statements and reports. You can personalize these reports to suit your unique informational needs. Storing data for multiple companies in separate files allows you to view and compare each company and its period or division side by side on your reports. With forecast budget and last-year comparison data, you can identify business performance trends and capitalize on them. The recurring entries feature saves time and data entry costs by eliminating the need to re-enter items such as depreciation each month.
Generate timely, meaningful reports quickly and easily with this powerful OPEN SYSTEMS Accounting Software (OSAS®) report-writing system. You can perform sort, select, format, subtotal, and process control functions by using keywords, the building blocks that enable GENERAL Report Writer to create sophisticated reports. With full access to all your data files, GENERAL Report Writer can help you sort and analyze your information in almost unlimited ways.
You'll be able to gain control of your data to assess and analyze all aspects of your business. Combine and sort information from any of your OSAS® applications into unique reports and compare the information.
Quickly access information with the LIST and PROMPT modes. You can create an instant report with LIST and highlight any file names, field names, or keywords using full-screen pick and point; your report is printed or displayed immediately. Use the PROMPT mode to easily recall, modify, or copy reports.
Built-in flexibility allows you to easily create custom reports and define your own formats using custom headers and footers. Add any number of data fields in any order and sort on any field or combination of fields. You can also adjust field spacing, stack multiple lines of output, or adjust page dimensions.
Info-Alert is a powerful business tool that monitors your business data and provides automated alerts when various business conditions are met. Info-Alert serves as a "virtual employee" that attaches to your OSAS data and reviews it at scheduled intervals, reporting the information to the appropriate people.
With Info-Alert, you design a specific set of parameters. When conditions occur that meet those parameters, an alert is sent -- via email or report -- to those individuals assigned to receive the notification (employees, customers, vendors, etc.). There are many predefined alerts, including those in categories such as Accounts Receivable, Order Enter, Inventory and Purchasing. For each pre-defined alert, you can establish a set of criteria; for example, "Only review customers assigned to a specific sales representative."
Info-Alert is quick and easy to install. Once it is set-up, Info-Alert will run unattended, reviewing your data for information you have requested. Most other Microsoft or ODBC-compliant databases in your office can easily be connected and mapped to Info-Alert to allow you to generate alerts based on your company-specific data. Info-Alert can also be configured to send dunning letters to your customers, send requests to vendors for the status of late shipments, automatically update credit hold flags in your customer record and much more.
What do we have in stock? Where is it located? How much is it worth? You need the answers to these questions in order to manage your inventory effectively. OPEN SYSTEMS Accounting Software (OSAS®) Inventory application gives you the timely and accurate information you need to make sound purchasing and sales decisions. You can track every aspect of your inventory, helping you make a positive impact on your bottom line.
You can closely monitor inventory movements by tracking detailed inventory history; then, use the Inventory Movement Report to identify your best products and to understand their purchase/sales cycles. You can even spot seasonal demand patterns. The Valuation Report summarizes the value of the items you have on hand and the profit on items sold during the year.
You'll have information at your fingertips to help you satisfy the customer. You can provide them with accurate and timely information by accessing on-hand inventory quantities. Receipts are posted online, so they're always available to sell. When tracking an order, you will be able to quickly access detailed descriptions for each item. You'll know at a glance the items in use, committed, and on order. You'll even be able to recommend alternative item options.
Staying on top of all of your job costs isn't always easy. There are overhead costs to keep track of, bids to prepare, and revenues to record. OPEN SYSTEMS Accounting Software (OSAS®) Job Cost application can help you stay informed and organized. You'll get all the information you need to maintain profitability by calculating variances between actual and estimated costs and revenues.
You'll know the status of a job, how much it's estimated to cost, what it actually costs, the billing status, and the gross profit. You can adjust estimated or actual period-to-date, month-to-date, or job-to-date costs. The costs may include labor dollars, material or equipment costs, overhead, and miscellaneous expenses.
You can produce timely reports that help you analyze costs more closely and you'll bid accurately on future jobs because you'll have all the details of similar jobs you've done in the past. You can also determine which jobs and contracts are completed at a glance by producing an up-to-date job list.
OSAS Web B2B
Easy to use, easy to modify: OSAS® Web B2B gives you an Internet interface to your OPEN SYSTEMS Accounting Software (OSAS®) data. Your customers can access sales, receivables, and inventory information through the Internet, saving both you and the customer time. You control the information presented, including which companies can be accessed, which items will be available over the internet, etc. Sales Order Entry is part of OSAS® Web B2B as well as inquiry screens from Inventory, Accounts Receivable, and Sales Order.
OSAS® Web B2B allows you to set up passwords for each of your customers that determine which functions the customer has access to. You can also decide which of your companies can be accessed through the Internet. All you need to do is enter a default location for quantities and pricing and a default batch ID.
Creating your OSAS® Web B2B home page is easy. The information entered when you set up your Internet companies is used to create an HTML page called OSASWEB.HTM. OSAS® Web B2B will create this file and place it into the document directory of your web server. Another function moves the components needed for OSAS® Web B2B onto your web server. After these components are installed, you are ready to use OSAS® Web B2B.
There is more to processing payroll than printing checks. You need to maintain detailed records with clear audit trails, track sick and vacation days, keep up-to-date with tax law changes, and meet government reporting requirements. OPEN SYSTEMS Accounting Software (OSAS®) Payroll application can handle it all. It also enables you to analyze payroll expenses and employee productivity, as well as control costs and review expense distribution.
You can produce detailed reports to help you plan and generate a budget. Manage your expenses efficiently by tracking FUTA, SUI, Medicare, and Social Security, as well as earnings by department. You decide whether to calculate scheduled deductions as a fixed amount, a percentage of gross pay, an hourly rate, or a declining balance.
You can easily produce W2s printed on forms, mailers, or stored on magnetic media to meet federal requirements. When you subscribe to the Open Systems Continuous Enhancement Subscription Program for Payroll with State Tax Option, you'll receive updates to federal and state income tax tables.
Take complete control of your Purchase Order Processing, from the moment you decide to buy through the time the purchase is fully received and invoiced. When you add Purchase Order to Accounts Payable, you can specify and approve every aspect of orders you place with your vendors—every step of the way.
With the optional Landed Cost add-on, you can distribute the indirect costs of shipping (including shipping costs, entry costs, duties, brokerage fees, and taxes) to inventory items.
Detect shortages and incorrect invoices so that you only pay for the items you’ve received, and pay for those items only once. You can specify, confirm, and track every detail of an order you place with a vendor, indicate how you would like your goods shipped, and track your original order until it is completed.
Resource Manager is required with all OPEN SYSTEMS Accounting Software (OSAS®) applications. It provides you with simple, trouble-free installation and integrations. Resource Manager includes general system services and utilities that help eliminate the need for entering intricate operating system commands, thus reducing the chance of error and saving you time.
You can keep everyday operations running smoothly with Resource Manager utilities. You'll be able to use Workstation Configuration Maintenance to define system devices, set up screen colors and function keys, and establish defaults for each workstation--all to your specific needs. You determine how to track company information with Company Setup. This includes maintenance of critical information by company and for multiple companies, creating and converting data files, setting up access codes for data security, and tailoring your menus.
The Executive Information Summary capabilities of Resource Manger give you the ability to consolidate, calculate, and display summary information based on data from other OSAS® applications. You can quickly pull facts from any of these applications or vertical software modules. Compare information across departments, companies, years, quarters, days, or even hours and minutes.
Resource Manager also offers a print management tool for OSAS® called Print Manager. It lets you save your reports to a file and print them later, giving you a complete report library. You can also keep track of where users are in the system and the last menu option they used, especially during posting and backup procedures.
The success of your organization depends on keeping customers happy. You need to promptly fill their orders and answer their questions. You need to be able to handle picking, packing, shipping and tracking. The OPEN SYSTEMS Accounting Software (OSAS®) Sales Order application gives you the means to do that. You'll also benefit from efficient billing and cash receipts management.
You'll keep your customers happy by filling their orders promptly and you won't lose track of commitments you made or terms you agreed upon. Backorder information is right at your fingertips. You know exactly what's backordered and when it will ship.
Make an entry once and the system will produce a packing slip, an invoice, and a backorder if needed. And with the recurring orders feature, you'll never have to re-enter standing orders or scheduled shipment orders. System defaults and quick entry make transaction entry fast and efficient.
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